Shortcuts Microsoft Outlook for Windows

95 shortcuts2,416 views

Main Outlook Features

	Windows	Action
	`Ctrl`+`1`	Switch to Mail
	`Ctrl`+`2`	Switch to Calendar
	`Ctrl`+`3`	Switch to Contacts
	`Ctrl`+`4`	Switch to Tasks
	`Ctrl`+`5`	Switch to Notes
	`Ctrl`+`6`	Switch to Folder List in Navigation Pane
	`Ctrl`+`7`	Switch to Shortcuts
	`Ctrl`+`Shift`+`B`	Open Address Book

	Windows	Action
	`Ctrl`+`Tab/F6`	Move between Calendar, TaskPad, and Folder List
	`Tab/Shift`+`Tab`	Select next/ select previous appointment
	`Arrow Left/Arrow Right`	Go to previous / next day
	`Arrow Up/Arrow Down`	Go up / down in current view
	`Home/End`	Go to beginning/end of current view
	`Page Up/Page Down`	Jump one page up/ one page down
	`Shift`+`Arrow Up/Shift`+`Arrow Down`	Day View: Extend / reduce selected time
	`Alt`+`Arrow Down/Alt`+`Arrow Up`	Go to same day in next / previous week
	`Alt`+`Page Down/Alt`+`Page Up`	Go to next or previous month
	`Alt`+`Home/Alt`+`End`	Go to start or end of week
	`Ctrl`+`G`	Go to date

	Windows	Action
	`Ctrl`+`Shift`+`A`	Create appointment
	`Ctrl`+`Shift`+`C`	Create contact
	`Ctrl`+`Shift`+`L`	Create distribution list
	`Ctrl`+`Shift`+`X`	Create fax
	`Ctrl`+`Shift`+`E`	Create folder
	`Ctrl`+`Shift`+`J`	Create Journal entry
	`Ctrl`+`Shift`+`Q`	Create meeting request
	`Ctrl`+`Shift`+`M`	Create message
	`Ctrl`+`Shift`+`N`	Create note
	`Ctrl`+`Shift`+`H`	Create new Microsoft Office document
	`Ctrl`+`Shift`+`S`	Post to this folder
	`Ctrl`+`T`	Post reply in this folder
	`Ctrl`+`Shift`+`P`	Create Search Folder
	`Ctrl`+`Shift`+`K`	Create task
	`Ctrl`+`Shift`+`U`	Create task request

	Windows	Action
	`F3/Ctrl`+`E`	Find contact or other item
	`F11`	Enter name in Search Address Books box
	`Shift`+`letter`	In Table or List view of contacts, go to first contact that starts with specific letter
	`Ctrl`+`A`	Select all contacts
	`Ctrl`+`F`	Create new message addressed to selected contact
	`Ctrl`+`J`	Create Journal entry for selected contact
	`Ctrl`+`N`	Create new contact (when in Contacts)
	`Ctrl`+`Shift`+`C`	Create new contact (from any Outlook view)
	`Ctrl`+`O/Ctrl`+`Shift`+`Enter`	Open contact form for selected contact
	`Ctrl`+`Shift`+`L`	Create new distribution list
	`Ctrl`+`P`	Print
	`F5`	Update list of distribution list members
	`Ctrl`+`Y`	Go to different folder
	`Ctrl`+`Shift`+`B`	Open Address Book
	`Ctrl`+`Shift`+`F`	Use Advanced Find
	`Ctrl`+`Shift`+`.`	In an open contact, open next contact listed
	`Esc`	Close contact
	`Ctrl`+`Shift`+`X`	Open Web page for selected contact (if one is included)
	`Alt`+`D`	Open Check Address dialog box
	`Alt`+`Shift`+`1 .. 3`	In contact form, under Internet, display message 1 .. 3 information
	`Ctrl`+`Shift`+`D`	Dial new call

	Windows	Action
	`Alt`+`F2`	Show or hide To-Do Bar
	`Alt`+`C`	Accept task request
	`Alt`+`D`	Decline task request
	`Ctrl`+`E`	Find task or other item
	`Ctrl`+`Y`	Open Go to Folder dialog box
	`Ctrl`+`N`	Create new task (when in Tasks)
	`Ctrl`+`Shift`+`K`	Create new task (from any Outlook view)
	`Ctrl`+`Shift`+`U`	Create new task request
	`Ctrl`+`O`	Open selected item
	`Ctrl`+`P`	Print selected item
	`Ctrl`+`A`	Select all items
	`Ctrl`+`D`	Delete selected item
	`Ctrl`+`F`	Forward task as an attachment
	`Shift`+`Tab`	Switch between Navigation Pane, Tasks list, and To-Do Bar
	`Ctrl`+`J`	Open selected item as Journal item
	`Ctrl`+`Z`	Undo last action
	`Insert`	Flag an item or mark complete

	Windows	Action
	`a-z`	One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list
	`Arrow Up/Arrow Down`	Select previous / select next card
	`Home/End`	Select first / select last card in list
	`Page Up/Page Down`	Select first card on current page / next page
	`Arrow Right/Arrow Left`	Select closest card in next / previous column
	`Ctrl`+`Space`	Select or cancel selection of active card
	`Shift`+`Arrow Up/Shift`+`Arrow Down`	Extend selection to previous / next card
	`Ctrl`+`Shift`+`Arrow Up/Ctrl`+`Shift`+`Arrow Down`	Extend selection to previous or next card, regardless of starting point
	`Shift`+`Home/Shift`+`End`	Extend selection to first / last card in list
	`Shift`+`Page Up/Shift`+`Page Down`	Extend selection to first / last card on previous page
	`Tab/Shift`+`Tab`	Move to next / move to previous field
	`Enter`	Move to next field, or add line to multiline field
	`Shift`+`Enter`	Move to previous field without leaving active card
	`F2`	Display insertion point in active field to edit text

	Windows	Action
	`Ctrl`+`Alt`+`S`	Define Send/Receive groups
	`Shift`+`F9`	Start send/receive for current folder, retrieving full items (header, item, and any attachments)
	`Ctrl`+`B`	Display Send/Receive progress when send/receive is in progress
	`Ctrl`+`Alt`+`Shift`+`F12`	Save Form Design
	`Ctrl`+`Shift`+`F11`	Save Form Data
	`Ctrl`+`n when on InfoPath folder.`	Create new InfoPath form
	`Ctrl`+`Shift`+`W`	Select Message InfoBar and, if available, show menu of commands
	`Alt`+`F11`	Open Visual Basic Editor
	`Alt`+`F8`	Play Macro